Product features: asset library (templates and sheets)
Team-shared reusable files in the workspace, plus presentation / document / spreadsheet styles you made. After publish, you and colleagues can download. When you pick an office sty
Source help/en/product-features/workspace-assets.md
Team-shared reusable files in the workspace, plus presentation / document / spreadsheet styles you made. After publish, you and colleagues can download. When you pick an office style in chat, the assistant generates a new file and does not change the original in the library.
It is not a knowledge base (explanatory text), not a regulations library, and not a one-off attachment in chat.
What you can do
- Store onboarding forms, contract samples, blank checklists; after publish, members can preview and download to reuse.
- Open an item on the left for details; tap Preview when you need the file. Sheets, documents, presentations, PDFs share the same preview as chat Work results, including fullscreen.
- Upload a well-made
.pptx/.docx/.xlsxas an office style and publish so colleagues can pick it in chat. - When the assistant fills content into a style, it only delivers a new attachment — it does not overwrite the library original.
How to open
Select a workspacefirst.- On Workspace collaboration tap Asset library (subtitle “templates and sheets”).
Upload and publish your own office style
For when you already designed a layout in PowerPoint / Word / Excel and want yourself or colleagues to reuse it.
- In the asset library tap Upload asset, pick the file.
- Set type correctly:
- .pptx → Presentation style - .docx → Document style - .xlsx → Spreadsheet style (layout for chat). Blank fill-in forms should be Spreadsheet template, not spreadsheet style.
- Title and short notes, Save as draft. Only you can see it.
- After checking, tap Publish. Colleagues in the same workspace can see it.
- Open
Messages, select a work agent, tap Make a presentation / Write a document / Make a spreadsheet. Under Workspace styles, pick the one you just published. If you already discussed what to write, send as-is; extra requirements go after.
Applying copies then changes text and data; the library original stays.
Who can do what
| What you want | Who can |
|---|---|
| Upload assets, see your own drafts | Workspace members |
| Publish / retire presentation, document, spreadsheet styles | The uploader (admins too) |
| Publish contract samples, checklists, etc. | Workspace admin |
| Import / export a whole asset pack | Workspace admin |
| Download published assets, pick published office styles in chat | Members of the same workspace |
Unpublished drafts cannot be picked in chat.
vs other storage
| Put here | Do not put here |
|---|---|
| Downloadable, reusable sheets and samples | Policy notes → knowledge base |
| Office styles you made | Legal text → regulations library |
| Filled monthly reports and everyday finished files → document cabinet | |
| One-off chat files → attachments in Messages |
Common issues
| What you see | What to do |
|---|---|
| Chat does not show the style you just uploaded | Still a draft, or type is not presentation/document/spreadsheet style. Fix the type and tap Publish. |
| Generating changed the library original | Should not happen. Say “generate a new file from the library style; do not change the original”, and use the new download in the reply. |
| Uploaded Excel, colleagues cannot pick it as a layout | Type must be Spreadsheet style and published. “Spreadsheet template” is a blank fill-in form and does not appear under workspace styles for Make a spreadsheet. |
| Cannot publish a contract sample | Those assets are published by admins. Office styles you can publish yourself. |